10 Bookkeeping Tips For Small Businesses

Bookkeeping Tips

When accurate financial reports are so readily available, it only makes sense to check them routinely in order to take the temperature of your business. Consider adding this as the final task on your weekly bookkeeping check-in.

  • Third, if your business truly operates as a separate entity, you’re offered the full legal protections given to companies.
  • This statement is an effective tool for keeping track of your revenue, food costs, labor costs, and operating expenses.
  • Introducing a few smart fiscal habits into your current routine can put your business on the path to financial health.
  • Every aspect of your business should have its own space in the records you are keeping up your transactions.
  • As your company grows, these weekly tasks should be transferred to an office employee to become possible daily tasks.
  • Details like these can be easily input into your accounting software, which then uses the data to generate invoices.
  • While bookkeeping systems don’t rely on receipts to identify transactions, the IRS does require receipts for all tax deductions.

The report that monitors your accounts receivable is called an aging report. The income statement (also called a Profit & Loss or P&L) shows your revenue and expenses by profit center or category over a period, usually a month. This statement compares your current figures to both your historical performance and budget. Reviewing your P&L is one of the best ways to check if there are problems that need to be corrected. An accounts receivable aging report is a periodic report used to help small-business owners improve… If you’re a small-business owner, you’re probably used to doing everything yourself. You’ve used your entrepreneurial prowess to produce a product or service that your customers need.

Track All Your Expenses

For any beginner, bookkeeping can seem overwhelming, but it doesn’t need to be. You’ll start on the right foot by following these easy yet vital bookkeeping practices. If you don’t, then you risk having Bookkeeping Tips to enter months of accounts near tax day, and the stress of trying to find a month’s old mistake. Having a savings account that you use to store money that you know will need to pay taxes is vital.

Bookkeeping Tips

If a fire, flood, or other disaster damages or destroys your workplace, a cloud environment provides secure offsite storage that protects your digital backup. Around 40% of small businesses function at “high” or “advanced” levels of digital proficiency.

No matter how you feel about bookkeeping, it’s one of those tasks no business owner can avoid forever. When you start your business, it may not seem like a bad idea to keep your business finances and personal finances in one account.

Here Are Ten Tips To Make Small Business Bookkeeping Easier

Enter your email to receive updates, FREE ebooks and extra tips you won’t get anywhere else on the internet. As mentioned earlier, you don’t need formal degrees or qualifications when it comes to doing the books.

Hire an experienced person or company to handle the complicated and ever-changing local, state, and federal laws surrounding workforce requirements. As a business owner, you won’t have time to keep up with these changes. You must record precise amounts of money for every expense and all revenue.

Bookkeeping Tips

Also, you should be storing every receipt and financial transaction your business conducted within the last three years. 4) Revenue – When your business has revenue, it has received money from sales or services. 2) Accounting Software – There are many options available today when it comes to accounting software. The very popular ones used by entrepreneurs everywhere can be used for a monthly feel. Some of the current favorites are FreshBooks, QuickBooks, and Wave. While any one of these can make your life much easier, you still may need some help from an accountant to understand how to properly use them. 1) Cash Accounting – This is a quick way to recognize revenue and expenses.

Should I Hire A Restaurant Accountant?

This way, your cash-tracking document or app is always readily accessible. You can use your streamlined online system to note how much cash is exchanged and why. When you make a cash payment, ask for a receipt to support your recordkeeping when you update the transactions later.

For instance, if you hire new office employees your payroll expense will probably increase. The business shouldn’t directly pay any expenses of your personal vehicle, even for fuel that’ll be used entirely for business. You should use the 56 cents per mile received from the company to pay for your fuel and maintenance. The Effects of Inflation on US Small Businesses Small-business owners and consumers have been dealing with inflation and supply chain crises affecting prices… Using a spreadsheet is the cheapest option, especially if you use Google Sheets rather than Microsoft Excel, which costs a monthly fee. However, general ledgers can get complicated if you’re trying to juggle multiple accounts.

Be Accurate With Your Bookkeeping

An effective chart of accounts can help you to quickly pick out unusual or large changes in accounts that you may not have expected. Be sure to monitor your petty cash and obtain receipts when cash is spent. Even though petty cash is a small balance, they are susceptible to theft since they are cash. Be sure to account for each transaction with documentation and reconcile your petty cash at least once a month. If petty cash transactions occur frequently in your business, reconciliation may need to be done weekly, even daily. Keeping a close watch on your cash flow can help you avoid running out of funds and incurring expensive bank fees. Keep a record of all receipts – this is your proof of how you’ve spent funds throughout the year and can be invaluable if you’re audited.

That is why hiring a trained accountant to stay on track with your business’s bookkeeping needs is essential for your business. With the first, you’ll create a receipt for every cash payment you receive. Use a receipt book that makes immediate duplicate records so you can write a quick receipt for a customer and keep a record for yourself. You may be surprised to discover how many business owners simply don’t know how much their business costs to operate. One of the primary reasons to incorporate is to separate your personal liability from that of your business.

#6 Create A Regular Bookkeeping Schedule

One smart strategy is to negotiate a fixed monthly fee so you can budget for the service. Investing this time to review also gives you a good opportunity to check your accounts receivable to ensure your clients are paying their bills regularly and on time. If you notice any discrepancies or failure to pay, you can apply some gentle pressure so your books will be current come tax season.

When you pay yourself a consistent salary, you legitimize your company in the eyes of the law and preserve all of your corporate protections. That means if someone sues your company, they can’t go after your personal assets, which is huge for limiting your risk. Paying yourself also gives you a real look at your business model. Or does it only appear that way because you haven’t been taking a salary yet?

The Basic Bookkeeping Terms You Need To Know

Small Business Administrationoffers time-saving online training courses for bookkeeping and other necessary small business skills. Businesses designated as basic or intermediate still rely on a mix of traditional and digital business methods. At the basic level, companies aren’t likely to use any digital marketing, internal management tools, or cloud-based applications. Use time tracking software to monitor and record your employees’ hours. Remittance refers to payments that a company makes in relation to an invoice or bill. Profit refers to the difference between a company’s earnings and what it pays in expenses. Knowing the financial health of your business starts with looking through the books.

Bookkeeping Tips

It’s hard for some small business owners to let go of their DIY enthusiasm. If you insist on holding on to your bookkeeping responsibilities, you should consider professional training. While cloud storage is especially critical if you rely on paper documents, it’s also important if you store all of your bookkeeping data on a local computer. Your authorized company employee can access and restore your records from any digital device. When you monitor your payables, you can plan for upcoming obligations, due dates, and payment amounts. Delinquent payables can make or break your business credit rating. They can also restrict your company’s access to future bank loans and credit from suppliers.

Bookkeeping is the process of recording your business’s financial transactions so that you know exactly how much you’re making and where your money is going. Income statement – Your income statement totals your business’s income and expenses from a given period of time.


They are also very good at multi-tasking with the ability to work out all your expenses as well as income of the business. On a monthly basis, take the time to review your financial position. Make sure your bank and credit card accounts are reconciled. If you invoice customers, review your accounts receivable by looking for discrepancies, unposted credits, and finally what’s still due to you. Go through your expenses – perhaps there are ways you can easily cut back and save a little money.

You’ll also need to save those receipts in case you ever get audited. Most bookkeeping software has a place to scan and store receipts. So, it’s been getting really painless to save all of your supporting docs. But surprisingly, a lot of small business owners forget to pay themselves.